Location: Remote / Global
Job Type: Full-Time
About AJVESTOR
AJVESTOR is an independent Real Estate & Capital Advisory firm working with property owners, investors and companies across transactions, valuation, financing, capital structure and strategic decisions. We are seeking an Administrative / Executive Assistant to support the leadership team and help keep client, internal and operational work organised and moving efficiently.
Role Overview
As the Administrative / Executive Assistant, you will provide high-quality support across scheduling, communications, document preparation and day-to-day coordination. You will work closely with the leadership team and often sit at the centre of multiple workstreams, so reliability, discretion and follow-through are essential.
Key Responsibilities
- Manage calendars, meetings, travel and day-to-day coordination for the leadership team.
- Prioritise incoming communications and help ensure important client and partner matters are followed up promptly.
- Prepare, organise and maintain presentations, reports, meeting materials and company records.
- Support transaction and advisory processes with document coordination, data-room administration and meeting logistics where needed.
- Liaise professionally with clients, partners, advisers and other external stakeholders.
- Support invoicing, expenses, basic financial administration and operational follow-up.
- Coordinate internal meetings, recruitment logistics and other business operations.
Requirements
- Experience as an Executive Assistant, administrative professional or similar coordination role.
- Excellent organisation and time-management skills with the ability to manage competing priorities.
- Strong written and verbal communication skills and high attention to detail.
- Confidence using Microsoft Office or equivalent productivity tools, especially Word, Excel and PowerPoint.
- Ability to work independently, anticipate needs and solve practical problems.
- Discretion and confidentiality when handling sensitive client and company information.
What We Offer
- A central role supporting the leadership of a growing independent advisory firm.
- Broad exposure to real estate, capital and business operations.
- A flexible, remote-friendly working environment.
- Opportunity to take increasing responsibility as the organisation develops.
Ready to join us?
If you are organised, dependable and comfortable supporting senior decision-makers in a professional environment, we would like to hear from you.